AI that ingests your invoices, contracts, FICA docs, payslips, claims and POs — extracts the fields, validates the data, drafts the response, and routes to the right human for approval. With a complete audit log your auditor will love.
And every one of those people would rather be doing the actual job they were hired for. Manual document processing is the most expensive bug in your business — and you've never seen it on a P&L.
Vendor name. VAT number. Line items. Totals. Re-keyed from a PDF into your accounting software, every single day. Auditable only if someone remembers to scan.
Filing cabinets. Shared Drives. Outlook inboxes. WhatsApp PDFs. Five places a contract could be — none of them indexed. The day you need it is the day you can't find it.
Who approved this? When? Did they actually read it, or just click? Your auditor wants the answer in writing. Currently it's a sticky note on Sarah's monitor.
If it's structured-ish and your team currently re-types it, we can teach the model to handle it. These nine cover ~80% of SA back-office paperwork.
Vendor, VAT number, line items, totals, due dates — extracted and matched against the original PO. Flags discrepancies before they hit AP.
Parties, term, governing law, termination clauses, value, signature dates — pulled out and indexed. Find every contract with a 30-day exit in one query.
SA ID, passports, proof of residence, company CIPC docs — verified, expiry-checked, age-against-document-date, full POPIA-compliant trail.
Candidate name, contact, experience, skills, qualifications — structured for your ATS. Payslips and SARS forms also handled, with PII redaction.
Claim type, policy number, incident date, parties, damage estimate, supporting docs — assembled into a clean claim packet, fraud-flagged.
Personal details, employment, income, bank statements, affordability — pre-scored against your credit policy. Decline / refer / approve in seconds.
Multi-page statement parsing — transactions, balances, ending balance, salary deposits, recurring expenses. CSV or JSON output for affordability rules.
Outgoing AI-drafted quotes (from briefs) + incoming quote comparisons. Auto-summarise three competing quotes into a single comparable table.
Waybills, PODs, signed delivery notes, customs forms — captured, OCR'd and linked to the order. Drives faster invoice-to-cash cycles.
Every flow is built from the same three building blocks. You drag-and-drop in our admin UI, or edit as YAML if your team prefers code-as-config. Re-deploy in 1 click — no scheduled maintenance windows.
The tools you already pay for. We don't replace them — we wire them together with intelligence on top.
Five stages between a PDF landing in your inbox and the right action happening. Every stage is observable, replayable and tunable — no black boxes.
You don't pay a per-document fee. You don't pay a SaaS subscription. The pipeline runs in your infrastructure, calling provider APIs at cost.
The shape of every doc the pipeline handles — vendor, fields, validation rules, expected ranges. Maintainable by your team.
Versioned, A/B-able prompts for each doc type. Trained against 20–50 of your real documents for high accuracy on day one.
Visual editor for non-technical team + YAML/JSON export for source control. Triggers, conditions, actions all configurable.
Whichever tools matter most: Xero/Sage, DocuSeal/DocuSign, HubSpot/Salesforce, SharePoint, Slack. We do the wiring + handoff docs.
Web UI for your operations team. See every document, retry failed extractions, search the audit log, export for compliance reviews.
Markdown runbook for the top 10 incident types. 2-hour live training session for your ops + IT teams. 60 days of Sitect support included.
Most engagement happens in week 1 — we collect your real documents and map the rules. By week 4 your back-office team is processing automatically.
You send us 50 real samples per doc type. We define schemas + extraction rules.
Train prompts on your samples. Hit 95%+ accuracy before moving forward.
Build the routing rules. Connect Xero/Sage/HubSpot/DocuSeal — whichever you use.
Run live for 5 business days. Tune from real edge cases. Train your team on the dashboard.
Full cut-over. 60 days of Sitect monitoring + weekly tuning. Then your team owns it.
Median results across our deployed document pipelines. Your numbers will be yours — these are the order-of-magnitude bracket.
Build fee is fixed in writing. Variable cost = OCR + LLM tokens, typically R3–R12 per document all-in. You set monthly caps in the admin dashboard.
If yours isn't here, send us a sample document — we'll respond with extracted JSON within 24h. No sales call required.
Drop a sample invoice, contract or claim into our secure upload form. Within 24 hours you'll receive the structured extraction back — plus an honest assessment of whether automation is worth it for your volume. No sales pitch.